The first thing anyone will notice or look for in an office is the reception area. It is where the initial communication takes place and, thus, designing it suitably is important. If you’re designing or revamping your reception area and in need of ideas, this article is for you.
Here, we share 10 fundamental steps to creating a welcoming reception area. Understand and discuss them with an expert for faster and more effective results. Now, let’s begin; first things first—
Choose a Tailored Layout
You may have seen many offices so far, and may have found some of their reception areas appealing. You can get inspired from the existing designs and then get us onboard to tailor a layout for your reception.
For example, if your office hosts clients for meetings frequently, consider building a dedicated lounge area connected to your reception area. This enhances the comfort quotient for your clients and guests alike.
Each office is different in its needs, so try to tap into yours as the first step.
Also Read: Power and Importance of Brand-Focused Office Fitout
Incorporate Comfortable & High-Quality Seating
Providing comfortable seating to your clients in the reception/waiting area is crucial. The comfort you offer here will set the foundation for the rest of their experience with you. So, instead of trying to save money in this aspect and successful businesses always go for the best they can provide.
Some key points:
- Select ergonomic styles that provide proper back support.
- Choose materials that are both visually appealing and long-lasting.
- Consider different seating types—armchairs, sofas, and stools—to accommodate varying needs.
Make Access Inclusive
People with different capacities may come to your office. If the space is not inclusive, it can lead to uncomfortable clients and customers. So, consider building a ramp that leads directly to the reception area. Similarly, if the navigation is difficult, add signage that can direct people effectively to the reception area.
Use Colours with an Intent
Colours play an important role in moulding our moods and behaviours. Blue, for instance, makes us calm; red makes us feel passionate, and green makes us feel faithful. So, incorporate colours based on how you want your clients and customers to feel when they arrive at your doorstep.
You can also try to study colour psychology a bit before you finalise the paints for your reception area. Ideally, experts suggest:
- Beige, light grey, or pastels to create a calm and professional ambiance.
- Orange, yellow, or soft wood accents to evoke a welcoming feel.
Include Greenery and Other Natural Elements
Nature adds a refreshing touch to your reception area. Indoor plants, green walls, wooden furniture, stone decor, and tabletop water fountains are some of the great options you can choose. They will amplify the overall ambiance and mood of your space.
Enhance Lighting
Lighting can make or break the ambiance of your office. A well-lit space always feels more welcoming and comfortable than a dimly lit one. Here are some useful expert recommendations.
- Boost the use of natural light by situating seating adjacent to windows
- Blend ambient, task, and accent lighting to create a balanced effect
- Shun harsh fluorescent lights and opt for warm LED bulbs to create a softer feel
Create a Focal Point with Decor
Adding local artwork or authentic decor can also contribute to the whole personality of your reception area. You can also include branded elements, such as a logo wall or mission statement display. This elevates your brand identity and values, catching the attention of your clients.
Offer Refreshments and Reading Materials
A small refreshment can go a long way in business. Whether it’s a simple beverage or a snack, it can make your client feel more at home.
Similarly, providing reading materials to use during the wait time is also a thoughtful gesture. Any magazines, company brochures, and industry-related publications will be much appreciated. Displaying them at the reception area will also add to the overall atmosphere, giving a professional look and feel.
If you want less clutter but the same impact, you can provide QR codes linking to digital reading materials. This will impress your guests instantly while minimising the clutter.
Incorporate Technology for a Modern Touch
Most offices today include different kinds of technology. However, only a small percentage think to include it in the reception area. With smart technology in your reception, you can enhance work efficiency and visitor experience at the same time. Some technologies to consider:
- Self-check-in kiosks
- Digital directories
- Charging stations
- A TV displaying your past successful projects or some casual videos
Focus on Organisation and Storage
Last but not least, look at how you can improve organisation and storage aspects in the reception area. Depending on your needs, consider adding elements such as modular desks, trolley tables, and overhead shelves. Such advanced storage solutions will help your staff to work more efficiently and with less strain.
Final Word:
The bottom line is that creating a welcoming office space always begins with the reception desk. While many focus on making it more aesthetic, it is important to balance it with functionality. With the above 10 tips, you can create your dream reception easily. However, the assistance of a qualified and experienced provider is indispensable. If you agree and are ready to design your office space, contact our experts at Juma Projects. We will help you make your space inviting and comfortable.